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How-to-Keep-Your-Contract-Free-of-Weeds

How to Keep Your Contract Free of Weeds

As a General Services Administration (GSA) Schedule vendor, one of the most critical task in maintaining your contract is reporting sales and remitting the Industrial Funding Fee to GSA. The GSA instructs its vendors to identify and separate contract sales from non-contract sales or government sales from non-government sales so that the IFF may be properly calculated and settled. Whether you're a GSA vendor who reports their sales on a quarterly basis or a monthly basis, GSA sales tracking is a major part of keeping your contract in compliance. For all of your GSA news and updates, subscribe to our weekly blog!

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GSA & upcoming Events
GSA-will-be-transforming-the-MAS-program

GSA will be transforming the MAS Program

GSA announced it will modernize federal acquisition by consolidating the agency's 24 Multiple Award Schedules (MAS) into one single schedule for products and services. GSA is taking a phased approach to transforming the Schedules and anticipates the project will take approximately two years with the new solicitation being released by the end of Fiscal Year 2019. Be on the lookout for more information regarding this huge announcement in the coming months!
Events

Events:

January 9th:

professional Services Office Hours - Effective Market Research 201

January 16th:

Training for Facilities Maintenance and Management Schedule

January 23rd:

GSA's FSSI Office Supply Third Generation (OS3) Webinar
Quick tip of the month

Start the year off free of compliance issues!

Remember, It's important that you are following the best practices for any invoice under the GSA vehicle. When invoicing for a GSA project, ensure the following: 1) Have your GSA Contract Number on your invoices. 2) Do NOT charge above the GSA price, but feel free to give spot discounts. Spot discounts can be given either on a service, line item or on the order as a whole. 3) If you include open market items on a GSA order (open market items are services or products not awarded on the GSA contract), make sure you mark the items as Open Market to avoid overpaying the IFF.
Critical information

Streamlining the Professional Services Schedule in FY19 

With approximately $70 billion of government spending, the Professional Services Schedule has proven to be the second-largest category within the GSA MAS program. That being said, new contractors are constantly being added to the Schedule, however, only after a review time of approximately 12-months. Throughout Fiscal Year 2019, GSA will work to further streamline and reduce offer review times for both contractors and GSA Contracting Officers. Some of GSA's initiatives include: 1) Reducing the number of Past Project Descriptions required per SIN, 2) Updating eOffer to incorporate more data into the eOffer system, 3) SIN Consolidation, and 4) Improve market research tools, such as GSA's CALC tool.
Emerging business opportunities
  • SAF/CDM Analytical & Technical Services
    • The U.S. Air Force is planning to release a final request for proposal for this $950 million contract between February and March 2019. The Air Force expects to issue five awards for this contract, which covers innovative IT concepts. Find the draft RFP here.
  • Defense Health Agency (DHA) Medical Q-Coded Services
    • This 8(a) opportunity is a small business set aside contract for medical services. The estimated RFP release date of this potential $850 million opportunity is between December 2018 and January 2019. The Defense Health Agency has released a RFI that can be found here.
  • eXportable Combat Training Capability (XCTC)
    • The Department of the Army is expected to release a final RFP for this potential $850 million opportunity between January and February 2019. Find more information on this opportunity here.
Frequently asked questions

What is the SAM.gov notarized letter requirement?

When you submit or update your SAM.gov registration, you are now required to send the Federal Service Desk a notarized letter formally designated the Entity Administrator for your company within 60 days of registration activation. The Entity Administrator should be an authorized representative who can make commitments for your company. For detailed instructions on the SAM.gov notarized letter requirement, click here.

What is a Digital Certificate, and do I need one?

A Digital Certificate is like an electronic "password" that allows you to securely exchange data online. The GSA requires that contractors have at least one person at the company with a valid and active Digital Certificate at all times. The Digital Certificate allows you to log in to GSA sites such as eOffer/eMod and the Transactional Data Reporting portal. 

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