In November 2018, GSA announced that it would sunset its long-standing quarterly sales reporting application, 72A, and replace it with a combined TDR/MAS sales reporting tool known as SRP, or Sales Reporting Portal. Some contractors were required to transition to the new system and report their FY Q1 sales as early as January 1, 2019 with all other contractors reporting their FY Q2 sales in SRP as of April 1, 2019. This blog will give you direction on that transition, as well as some instruction on how to report your first sales in SRP.
System Access
If your contract is subject to TDR, or Transactional Data Reporting, then you will be familiar with some aspects of this system already. You also know that, historically, you required a digital certificate to authenticate your identity before logging in to report TDR monthly. The new SRP will no longer require a digital certificate, and instead will transition to a two-factor authentication process that will require each user to register in the new system and when logging in you will elect to receive a validation code via phone or e-mail.
SRP will be accessible for use on both MACs and PCs and the following three browsers are currently supported: Internet Explorer, Chrome, and Firefox. If you require assistance, you can call the Vendor Support Center at (877) 495-4849 or by e-mail at vendor.support@gsa.gov.
Quarterly Sales Reporting
Just as in 72A, you will have 30 days from the close of a quarter to report your quarterly GSA sales and remit the IFF payment. From the home page https://srp.fas.gsa.gov/ you will enter SRP by clicking the “Contractor Login” and entering your credentials and validating your entry with the code sent to you by either phone or e-mail. Once you are on the landing page, you will see a list of all contracts associated with your e-mail address. Your landing page will give essential details on status of your reporting, including:
- Reporting Frequency: “Monthly” for TDR/ “Quarterly” for IFF
- Last Reported: The last date you submitted reporting for that line item
- Report Period Ending: Reporting period that is due
- Total Outstanding Balance: If you have entered your sales data and not paid the IFF yet, there will be an outstanding balance noted in red
It is also notable to mention the search function at the top of the page; this will allow you to drill into your historical data by searching one or more of the following criteria:
- Contract Number
- Task Order
- Contract Vehicle
- Reporting Period Ending
- Reporting Status
- Payment Status
- Reported Date (From/To)
Once you have your accounts receivables organized and you’re ready to report your sales, you will start by navigating to the menu on the left side of your screen and selecting “Reporting.” This will give you a dropdown where you can choose to begin entering your sales data. You may choose to enter your sales data manually by SIN, as was done in 72A, or elect to upload sales data on a pre-defined template which will require 12 pieces of data on each transaction. If you are currently submitting TDR monthly, then this will be your ideal method as it will eliminate duplication of your work. To enter sales data manually by SIN, you will use “Form Entry,” select your contract number, enter total sales by SIN and then “Save” your progress. When complete, click “Submit.”
Making Payments
Now that your sales reporting data has been uploaded or entered manually and submitted, it is time to remit your quarterly IFF payment. To make a payment, you will navigate to the “Payment” function in the left menu and select “Make Payments.” Here you will find the reporting that you previously submitted. Click “Pay” on the line item that you would like to reconcile and select a payment method. There are currently five methods of payments supported by Pay.gov:
- ACH (withdrawal from checking or savings account)
- Amazon Pay
- PayPal
- Credit Card (maximum payment allowed on a credit card is $24,999.99)
- Check (checks are accepted but discouraged because they require handling and have the potential to be lost during transit)
Payments take 24-48 hours to post, and then you’re done!
If you find a scenario where you need to adjust the data that was submitted (i.e. a returned payment), you will use the “Adjust Data” feature under the “Reporting” dropdown. “Closeout Sales Data” is only used to report sales after a contract has expired.
Accurate and timely sales reporting is just one aspect of your contract compliance requirements and one of many ways that your Winvale consultant can help.
