Transactional Data Reporting (TDR) FAQs

Since the first round of monthly Transactional Data Reporting (TDR) reports were due on August 30th for newly transitioned contractors, you may still have questions about the reporting process if your contract is new to TDR. Especially if that was your first TDR sales report, and you ran into some issues completing it. GSA uses TDR to collect information on prices paid for products and services sold through the Multiple Award Schedule (MAS). The program is designed to increase transparency and support data-driven decision-making in the federal marketplace.

Below are some common FAQs that contractors have as they begin reporting under TDR.

What Sales Do I Need to Report Under TDR?

Any sales made through your MAS contract must be reported. This includes MAS contract sales, MAS BPA sales, and products and services awarded under your MAS contract. You do not need to report sales made through non-MAS commercial contracts or sales under other government contracts that are not associated with your MAS contract. TDR eliminated the need for Commercial Sales Practices (CSP) disclosures, and as a result, information related to your Most Favored Customer (MFC), Basis of Award (BOA), and Price Reductions Clause monitoring is no longer required.

If you did not have any sales for a given month, you must still log into the Sales Reporting Portal (SRP) and report zero sales.

What Sales Data am I Required to Report?

Below is a list of sales data you are required to submit with your monthly sales report. Some fields are specific to products, services, certain customers, and Special Item Numbers (SINs), so it’s important to know what kind of offering you are reporting on and which data elements apply to your offering. If reporting sales via file upload, be sure to download the latest Reporting Template before entering your sales information to ensure you are using the most current version.

Applicable to all sales:

• Contract or BPA Number
• Order number or PIID
• SIN
• Non-federal entity
• Description of deliverable
• Quantity of items sold
• Unit of measure
• Price paid per unit
• Total price paid

Applicable to products only:

• Manufacturer name
• Manufacturer part number
• Universal Product Code: Enter the UPC if available
• Order Date
• Ship Date
• ZIP code shipped to

Applicable to services only:

• UCID
• Federal customer: The two-digit Treasury Agency Code of the agency that funded the order.
• Cloud Service Type: Describes what kind of cloud services (IaaS, PaaS, Saas, Labor) that were sold

Applicable to federal sales only:

Applicable to SIN 518210C only:

How Often Do I Need to Pay the Industrial Funding Fee (IFF)?

Unlike monthly sales reporting, IFF payments are due 30 days after the end of each quarter. You may choose to pay your IFF monthly after submitting your sales reports, but it’s not required. The SRP calculates your IFF payment after your sales are reported, and you can submit your payment directly through SRP.

What Are the Most Common Compliance Issues with TDR?

It’s important to ensure that you are always submitting your sales information accurately and completely. Common compliance issues include submitting incorrect part numbers, labor category titles, UCIDs, manufacturer names, SINs, or units of measure. Your offering information must match your Product File or Services Plus File exactly, otherwise, you may receive a non-compliance notice from your Contracting Officer (CO).

What if I Enter My Sales Data in Incorrectly?

If you submit incorrect sales data, you can correct it through the “Adjust Data” tab in SRP. You can submit an adjustment via form entry or file upload, but you’ll need to choose the correct contract number and reporting period for the sales you want to adjust. You’ll also need to disclose how the sales reporting error was discovered, the reason for the adjustment and how the error occurred, and what your company is doing to prevent similar errors from recurring.

Keep in mind that any sales adjustments will affect your IFF, and you may be required to make additional payments depending on how you adjust your sales.

How Long is the TDR Grace Period for?

Earlier this year, GSA established a grace period for contractors to settle into reporting monthly sales data. The grace period only applies to formatting and data entry issues and does not exempt you from reporting sales. The grace period applies to contractors who have an effective TDR date on or after October 31, 2025, and is in effect until December 31, 2026. You may still receive compliance flags that point out reporting discrepancies during this time, but you are expected to adjust your data accordingly. Your CO can take enforcement action for non-compliance issues once the grace period expires.

How Do I Report Sales for Highly Configurable Products and Services Under the Cloud SIN?

The reporting requirements for Highly Configurable Products and Services under the Cloud SIN are slightly different and require additional information compared to standard offerings. For more detailed information about these reporting requirements, please visit our blog, Transactional Data Reporting (TDR) Sales Reporting for Highly Configurable Products and the Cloud SIN.

Transition Into TDR Smoothly

Monthly sales reporting is complex and may require a significant effort on your side to ensure you are capturing all the sales data required for TDR reporting. It’s important to establish your reporting processes now while GSA's grace period is in effect to avoid non-compliance notices that may affect your contract in the future. If you have any questions that weren't addressed in this blog or need assistance with TDR sales, our expert consultants at Winvale are here to help.